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Privacy Policy
SOKO Aesthetics LLC
Effective Date: March 25, 2025
SOKO Aesthetics LLC (“SOKO,” “we,” “our,” or “us”) is committed to protecting your personal information and ensuring transparency in how we handle data. This Privacy Policy describes how we collect, use, store, disclose, and protect your information when you interact with our website, receive services at our clinic, purchase products, or communicate with us digitally or in person.
This policy is crafted in accordance with:
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The Health Insurance Portability and Accountability Act (HIPAA)
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The Kansas Nurse Practice Act
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The Telephone Consumer Protection Act (TCPA)
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10DLC SMS messaging standards
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Applicable Kansas state data privacy and professional healthcare regulations
By using our services, providing personal information, or interacting with us online or offline, you agree to the terms of this Privacy Policy.
1. Information We Collect
Information You Provide to Us
We collect and securely store personal information you voluntarily provide, including but not limited to:
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Full name
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Email address
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Mobile or landline phone number
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Date of birth
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Mailing address
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Emergency contact details
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Payment or billing information
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Health-related information relevant to your aesthetic and wellness services
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Photographs (before/after treatment, only with your consent)
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Communication preferences and SMS/email opt-ins
SMS Consent Disclosure:
By providing your phone number and opting in, you agree to receive text messages from SOKO Aesthetics regarding appointments, follow-ups, treatment instructions, wellness updates, and promotional offers. Message and data rates may apply. Frequency may vary. Reply HELP for help; STOP or UNSUBSCRIBE to cancel.
Information Automatically Collected
When you visit our website or use digital tools, we may collect:
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Device and browser information
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IP address
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Geographic location (if enabled)
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Pages visited, actions taken, and referring URLs
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Cookies, pixels, and similar tracking technologies
See our [Cookie Policy] for more information.
2. How We Use Your Information
Your information is used for the following purposes:
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Clinical Care: To deliver personalized medical and aesthetic services in accordance with your care plan.
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Appointment & Account Management: To schedule, confirm, and follow up on appointments and treatment plans.
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Secure Communications: To contact you with treatment instructions, consents, results, or care reminders via secure channels.
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Marketing & Promotions: To send promotional content, if you have opted in. You may withdraw this consent at any time.
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Payment Processing: To collect and process payments for services and products.
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Regulatory Compliance: To comply with state and federal laws, licensing, and reporting obligations.
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Operational Analytics: To improve our services, optimize the website, and ensure a seamless patient experience.
3. SMS and Email Communications Policy
We use SMS and email to provide time-sensitive communication for patient care and practice management.
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SMS & Email Consent is obtained separately for clinical and marketing communications.
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SMS Opt-In: We do not share, rent, or sell your mobile number or SMS consent status with any third party or affiliate for marketing purposes.
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Opt-Out Mechanisms: You can opt out of marketing messages at any time by texting STOP, clicking Unsubscribe, or contacting us directly.
Note: You may still receive transactional and care-related texts (e.g., appointment confirmations, post-treatment care) even if you opt out of marketing messages, in accordance with HIPAA and TCPA exemptions.
4. Information Sharing and Disclosure
We do not sell or lease your personally identifiable information (PII). We only disclose data when necessary to provide services or comply with legal obligations:
We may share your information with:
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Authorized Providers: For clinical care (e.g., Heather Boyd, APRN; Sophia Garozzo Koury, RN-BSN; Dr. Paul Doskey).
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Business Associates & Vendors: Including EMR software, payment processors, and SMS/email platforms under signed Business Associate Agreements (BAAs) where applicable.
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Government or Legal Entities: If required by law, court order, or state/federal regulations.
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Business Transfers: In connection with a business restructuring, such as a merger or sale.
We explicitly prohibit the use of mobile numbers collected for SMS communications from being shared with third parties or affiliates for marketing purposes.
5. HIPAA Notice of Privacy Practices
SOKO Aesthetics complies with the HIPAA Privacy Rule to protect your Protected Health Information (PHI). Clinical data related to your diagnosis, treatment, and wellness services is handled in accordance with federal standards for security, disclosure, and patient rights.
You may request our full Notice of Privacy Practices separately at the time of your appointment or via email.
6. Data Security
We implement technical, physical, and administrative safeguards to protect your information, including:
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HIPAA-compliant electronic health record (EHR) systems
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Data encryption during storage and transmission
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Secure storage for paper-based records (locked and access-controlled)
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Limited access to staff trained in HIPAA and data privacy
While we take every reasonable precaution, no system is impenetrable. We encourage clients to report any suspected data breach immediately.
7. Your Rights and Choices
As a client of SOKO Aesthetics, you have the right to:
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Request access to your personal or health data
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Request corrections or amendments
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Request restrictions on certain uses or disclosures
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Request an accounting of disclosures
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Request deletion of non-medical information (when not subject to legal retention)
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Opt-out of marketing or SMS communications at any time
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File a complaint with the U.S. Department of Health & Human Services (HHS) if you believe your rights under HIPAA have been violated
To exercise any of these rights, please contact our Privacy Officer listed below.
8. Children’s Privacy
SOKO Aesthetics services are not directed to individuals under the age of 18 without express parental or legal guardian consent. We do not knowingly collect personal data from children unless required for treatment under Kansas law with proper consent documentation.
9. Policy Updates
We may revise this Privacy Policy to reflect legal updates, operational changes, or best practices. The most current version will always be available on our website and will include an updated effective date. Material changes will be communicated directly via email or SMS (when possible).
10. Contact Information
Privacy Officer – SOKO Aesthetics LLC
📍 11237 Nall Avenue, Suite 120
Leawood, KS 66211
📞 (913) 232-2224
📧 info@sokoaesthetics.com
