HIPAA Notice of Privacy Practices

NOTICE OF PRIVACY PRACTICES

SOKO AESTHETICS LLC 11237 Nall Avenue, Suite 120 Leawood, KS 66211 (913) 232-2224 | hello@sokokc.com

Effective Date: December 15, 2025

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

1. OUR PLEDGE REGARDING MEDICAL INFORMATION

We understand that medical information about you and your health is personal. We are committed to protecting medical information about you. We create a record of the care and services you receive at SOKO Aesthetics LLC to provide you with quality care and to comply with certain legal requirements. This notice applies to all of the records of your care generated by our practice, whether made by practice personnel or your personal doctor.

This notice will tell you about the ways in which we may use and disclose medical information about you. We also describe your rights and certain obligations we have regarding the use and disclosure of medical information.

We are required by law to:

Make sure that medical information that identifies you is kept private (with certain exceptions).
Give you this notice of our legal duties and privacy practices with respect to medical information about you.
Follow the terms of the notice that is currently in effect.

2. HOW WE MAY USE AND DISCLOSE MEDICAL INFORMATION ABOUT YOU

The following categories describe different ways that we use and disclose medical information.

For Treatment We may use medical information about you to provide you with medical treatment or services. We may disclose medical information about you to doctors, nurses, technicians, or other practice personnel who are involved in taking care of you.

Example: An NP may share your lab results with our Medical Director to determine the appropriate dosage for your hormone optimization therapy.
Example: Our estheticians may review your chart to ensure a laser treatment is safe given your current medications.

For Payment We may use and disclose medical information about you so that the treatment and services you receive may be billed to and payment may be collected from you, an insurance company, or a third party.

Example: We may use your credit card information to process a payment for a package of services.

For Health Care Operations We may use and disclose medical information about you for practice operations. These uses and disclosures are necessary to run the practice and make sure that all of our patients receive quality care.

Example: We may use medical information to review our treatment and services and to evaluate the performance of our staff in caring for you.
Example: We may combine medical information about many patients to decide what additional services the practice should offer.

Appointment Reminders & Health-Related Benefits We may use and disclose medical information to contact you to remind you that you have an appointment or to tell you about health-related benefits or services that may be of interest to you (such as a new wellness service).

Individuals Involved in Your Care With your permission, we may release medical information about you to a friend or family member who is involved in your medical care or who helps pay for your care.

3. SPECIAL SITUATIONS (REQUIRED BY LAW)

We may release medical information about you without your permission in the following situations:

As Required By Law: When required to do so by federal, state, or local law.
Public Health Risks: To prevent or control disease, injury, or disability; to report reactions to medications or problems with products; or to notify people of recalls of products they may be using.
Health Oversight Activities: To a health oversight agency for activities authorized by law, such as audits, investigations, inspections, and licensure. These activities are necessary for the government to monitor the health care system, government programs, and compliance with civil rights laws.
Lawsuits and Disputes: If you are involved in a lawsuit or a dispute, we may disclose medical information about you in response to a court or administrative order. We may also disclose medical information about you in response to a subpoena, discovery request, or other lawful process by someone else involved in the dispute, but only if efforts have been made to tell you about the request or to obtain an order protecting the information requested.
Law Enforcement: In response to a court order, subpoena, warrant, summons, or similar process.
Serious Threats: When necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person.

4. YOUR RIGHTS REGARDING MEDICAL INFORMATION ABOUT YOU

You have the following rights regarding medical information we maintain about you:

Right to Inspect and Copy You have the right to inspect and copy medical information that may be used to make decisions about your care. Usually, this includes medical and billing records. To inspect and copy medical information that may be used to make decisions about you, you must submit your request in writing to our Privacy Officer.

Right to Amend If you feel that medical information we have about you is incorrect or incomplete, you may ask us to amend the information. You have the right to request an amendment for as long as the information is kept by the practice. To request an amendment, your request must be made in writing and submitted to our Privacy Officer.

Right to an Accounting of Disclosures You have the right to request an “accounting of disclosures.” This is a list of the disclosures we made of medical information about you, typically for reasons other than treatment, payment, or health care operations.

Right to Request Restrictions You have the right to request a restriction or limitation on the medical information we use or disclose about you for treatment, payment, or health care operations. We are not required to agree to your request. If we do agree, we will comply with your request unless the information is needed to provide you emergency treatment.

Right to Request Confidential Communications You have the right to request that we communicate with you about medical matters in a certain way or at a certain location. For example, you can ask that we only contact you at work or by mail. We will accommodate all reasonable requests.

Right to a Paper Copy of This Notice You have the right to a paper copy of this notice. You may ask us to give you a copy of this notice at any time.

5. CHANGES TO THIS NOTICE

We reserve the right to change this notice. We reserve the right to make the revised or changed notice effective for medical information we already have about you as well as any information we receive in the future. We will post a copy of the current notice in the practice. The notice will contain on the first page, in the top right-hand corner, the effective date.

6. COMPLAINTS

If you believe your privacy rights have been violated, you may file a complaint with the practice or with the Secretary of the U.S. Department of Health and Human Services. To file a complaint with the practice, contact our Privacy Officer. You will not be penalized or retaliated against for filing a complaint.

Privacy Officer Contact: SOKO Aesthetics LLC Attn: Privacy Officer (Compliance Officer) 11237 Nall Avenue, Suite 120 Leawood, KS 66211 Phone: (913) 232-2224 Email: info@sokokc.com